CAFETERIA VOLUNTEERS

Here's everything you need to know about volunteering in the Boone Cafeteria

GUIDELINES

For All Volunteers

BACKGROUND CHECKS

Every volunteer and sub must have a background check prior to serving. Background checks are completed through the BSSU process; therefore, if a person did not provide information during that time, they have not been cleared to volunteer and must contact the Boone office well in advance to get cleared as a volunteer.

 

BE ON TIME

Shift times are from 10:45am - 12:45pm. If you are late, it causes the other volunteers to scramble to cover for you. Please contact your Day Captain if you are running late.

PERSONAL BELONGINGS

Please do not bring purses, cell phones, or other personal items behind the serving line. If you choose to bring these items, please understand Boone and the PTO are NOT responsible for any stolen items. There are workers and others coming in and out of the cafeteria, and it is NOT safe to leave personal belongings unattended.

OTHER INFO

  • Do not eat, drink, or have your cell phone out while serving on the line, working in the kitchen, or serving as a cashier. The City of Dallas health inspection rules do not allow these things while working. If you do not follow these guidelines, infractions could occur. Please be mindful of this during your shift.

  • Please do not take extra food to your child.

  • You are welcome to stay after and eat lunch or grab a lunch to go. This is one added benefit of working cafeteria.
     

HAVE FUN!

Your kids love to see you serving lunch and it is a great way to meet other parents. The cafeteria could not operate without you!

 

IT'S YOUR RESPONSIBILITY

The cafeteria counts on you to work your designated shift. If you are not able to make your shift, it is YOUR responsibility to find a sub. Be proactive and start looking for one early. Don’t wait until the last minute! We know emergencies like sick kids can come up, but be prepared to start calling subs if this occurs. It is not the responsibility of your Day Captain to find you a sub. 

 

Remember, all subs must have had a current background check, which occurred during BSSU  if you provided your information.

 

TELL YOUR DAY CAPTAIN

After you find a sub, let your day captain know who your replacement is.

HOW TO FIND A SUB

  • Propose a trade.  Look for open sub requests in the online system and propose a trade with someone else who needs a sub… kill two birds with one stone!

  • Have a buddy system in place from the beginning of the year. Have a friend or neighbor that works on a different day be “on-call” for you in case of a last-minute emergency or illness.

  • Text or call your friends to see if they can work for you or trade shifts. Friends are the ones most likely to help when you are in a bind.

  • Contact people who work on a different week, but on the same day as you. They are more likely to be able to switch with you since they are free on that day of the week for their shift.

  • Enter a sub request in the online volunteer system.  Remember, just because you request a sub does not mean one will automatically appear.  Check on your request and keep using other methods to find a sub until your shift is covered.

FINDING A SUB

Is YOUR Responsibility

 

SERVER

Instructions

HATS & APRONS

Servers must wear an apron and a hat/visor at all times. Aprons are provided but you must bring your own hat.

PORTIONS

Before each lunch day begins, the cafeteria manager will show you the correct portion size. Please follow these guidelines for all students so we don’t run out of food for the 4th grade students. Teachers should receive generous portion size.

KEEP IT MOVING

Move quickly and prepare some trays in anticipation of the next class. The kids only have 30 minutes to eat lunch. Please visit with each other after all the kids have eaten.

SAFETY & ALLERGIES

  • Change your gloves frequently, especially after touching anything with peanut butter. This is EXTREMELY important due to severe food allergies of some students.

  • If you are plating and serving the set cold lunch which includes peanut butter, do not touch anything besides the COLD lunch trays (like drinks or the hot tray lunches).  You could accidentally transfer peanut butter to other trays or items. Believe it or not, a small smudge of peanut butter can negatively affect a child with a severe allergy.

 

SET LUNCHES

There are no exchanges or variations on the set lunch other than plain PB, PB&J, or turkey sandwiches. Exceptions may be made for students with allergies or students who are vegetarians.

SECONDS

For 2nd thru 4th grade, students can only purchase one entrée or one roll at a time. They are allowed to come back for a second helping unless one of the staff members has indicated otherwise. No third portions are permitted unless it is fruit or vegetables.

CRACKERS & CHIPS

Students can only get crackers with soup or salad.

If nacho chips are served, the student must be served the cheese on top, not on the side. For 3rd and 4th graders, it can be topped with beans, meat, or rice as well, as long as it is on top.

 

NO EXCHANGES TO SET LUNCHES

There are no exchanges or variations on the set lunch other than plain PB, PB&J, or turkey sandwiches. Exceptions may be made for students with allergies or students who are vegetarians.

DESSERT

Dessert is available to grades 1-4 only on Mondays and Wednesdays, and to all grades on Fridays.  Dessert is included in the set lunch for Kindergarten and 1st grade on Fridays, and is sold a la carte to the other grades (and to 1st grade on Mondays and Wednesdays).

SECONDS

For the 2nd-4th grade, students can only purchase one entrée or one roll at a time. They are allowed to come back for a second helping unless one of the staff members has indicated otherwise. No third portions are permitted unless it is fruit or vegetables.

ACCOUNT NUMBERS

Once you enter the student’s account number in the computer, please make sure the student's name matches the account number they provided. We are on the district server, so if there is a lot of activity, it can slow us down for a few seconds at times. If you hit a button and it doesn’t respond, please wait for it to catch up.

SANITATION

  • If you leave the register to visit a student in the dining area, wash your hands before returning to the register.

  • As a cashier, you cannot touch any food. If you do, you MUST wash your hands immediately.

SKYWARD NOTIFICATIONS

Through Skyward parents may close an account or put a daily dollar limit on purchases. As a cashier, we MUST honor the dollar limit put on the account. Please note, specific item restrictions cannot be made through Skyward. Please also be aware of pop up messages regarding specific food allergies.

CASHIER

Instructions

 

DAY
CAPTAIN

Responsibilities

REMIND YOUR SHIFT VOLUNTEERS AND CONFIRM ATTENDANCE

COMMUNICATIONS

  • Establish a communication method with your shift members via email, text, or GroupMe.

  • Tell your shift members that every volunteer and sub must have a background check prior to serving. Background checks are completed through the BSSU process; therefore, if a person did not provide information during that time, they have not been cleared to volunteer and must contact the Boone office well in advance to get cleared as a volunteer.

  • Remind your volunteers to look for subs early when needed and not stop until a sub has been found!  It is the volunteers’ duty to find a sub, NOT yours. However, if a sub has not been found, you will need to let the PTO Cafeteria Volunteer Chair know ASAP so she can help handle the situation.

  • A week prior to your shift, confirm all volunteers will attend or have found a sub.  If a sub is attending, get the name and contact info of the sub.

  • If YOU have a sub, please make sure your shift is aware so they will know who to contact in your absence. Your designated sub should have everyone’s contact information for the shift.

DAY OF YOUR SHIFT

  • Make sure everyone arrives on time. Shift times are 10:45am - 12:45pm. The first class comes through at 11:00am and the cafeteria manager needs to give instructions each day before lunch starts.

  • Have your shift members’ contact information with you so you can call someone if they are late.

  • Ensure all servers are wearing an apron and hat/visor. Aprons are provided but hats are not.

  • Remind servers that no cell phones can be out in the service line.

  • Remind servers that there is no eating or drinking allowed in line.

  • Introduce yourself to the cafeteria manager and the other employees each month until they get to know you. They have all the students PLUS all of the volunteers coming in every day so it is hard to always remember everyone!

  • Lead your team by example. Don’t hesitate to ask someone to change gloves if needed or make suggestions if they are not following the rules.

 
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Boone Elementary PTO • 214-780-4100 • 8385 Durham St. • Dallas, Texas 75225

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